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Digital Program Analyst / Associate - Procurement and Contract Management (4342) (Base in Beijing)

Asian Infrastructure Investment Bank
Hong Kong
Posted about 21 hours ago Permanent Competitive
Digital Program Analyst / Associate - Procurement and Contract Management (4342) (Base in Beijing)
Ref. Number: 22084
Department: Information Technology Department
Job Type: Global Recruitment
Posting Date: Jun. 09, 2022
Closing Date: Jun. 30, 2022

Digital Program Analyst / Associate - Procurement and Contract Management

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing the Infrastructure for Tomorrow-infrastructure with sustainability at its core. We began operations in Beijing in January 2016 and have since grown to 105 approved members worldwide. We are capitalized up to USD100 billion and Triple-A-rated by the major international credit rating agencies. Working with partners, AIIB meets clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

AIIB is looking for an analyst or associate who will be responsible for coordinating IT procurement process, performing contract management and driving the transparency and effectiveness of vendor payment management.

Responsibilities:
  • Work closely with Corporate Procurement Unit (CPU) and Digital Program Managers (DPM) in following up on procurement requests.
  • Monitor the daily activities of IT purchasing and make sure all activities are in line with the Bank's procurement policy and processes.
  • Review contract documents and ensure the effective implementation of relevant contract provisions.
  • Manage contracts by maintaining contract data, monitoring contract amendments and extensions, and initiating timely contract renewal processes with DPMs.
  • Serve as a focal person for master data management. Work with relevant functions (Corporate Procurement Unit, Controller's Office and the Budget team) to maintain and optimize the product category of IT services to better reflect and manage IT products and cost structure. Manage the creation, change and closure of purchase orders.
  • Review and track IT vendor payments, making sure all payments match with the contract and payment terms and are supported by sufficient documentation. Drive the transparency and compliance of vendor payments.
  • Facilitate the whole Individual Consultant recruitment process, working with DPMs.

Requirements:
  • Bachelor's degree in IT , computer science, statistics, financial engineering or equivalent fields. Advanced studies/Master's degree would be an advantage.
  • Minimum 2-5 years of relevant IT procurement experience.
  • Analytical and a problem solver with a sound knowledge of procurement principles and procedures, contract management and payment management.
  • Ability to gather and analyze data and work with figures; proficiency in relevant software or tools (Excel, PowerPoint, ERP etc.)
  • A team player with effective communication skills and cross-function collaboration experience.
  • Results oriented with an ability to multitask and prioritize duties.
  • Fluency in oral and written English is a must.

AIIB is committed to diversity, transparency, and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences, and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability, or sexual orientation.

Join in AIIB's mission to promote sustainable infrastructure investments and to improve social and economic outcomes in Asia and beyond.

Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.

Job ID  22084_39178872969_1
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