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Executive Assistant

CoreView Capital Management Ltd
Hong Kong
Posted 3 days ago In-Office Permanent Centrally located, Competitive
L
Posted by
Loretta Lam
Recruiter
CoreView Capital Management Limited is looking for an Executive Assistant to provide administrative support to senior executives and to be responsible for the day-to-day smooth operations of the office. This is a hands-on role which requires good communication and interpersonal skills, organization, and attention to detail.

 

Key Responsibilities

  • Provide administrative support to the Founder and other members of the Hong Kong management team, including calendar management, travel arrangements (transport and accommodations), meetings coordination, and correspondence with corporates and sell side counterparties
  • Track and prepare expense reports for reimbursement and accounting purposes
  • Assist the Chief Operating Officer with HR and finance duties, including:
    • Tracking staff absence and holidays
    • Office budget and cost management
    • Maintaining staff personal files / HR data
    • Communicating and overseeing the implementation of firmwide office policies
  • Design and maintain procedures for maintaining office admin systems, filing and record keeping
  • Serve as the key point of contact for office vendors, including maintenance, mailing, supplies, repairs
  • Maintain the general upkeep of the office, including ensuring that the office environment is safe, clean and functional, and managing supplies
  • Manage office relocation, renovation, improvement projects as required
  • Coordinate with administrative team in other regions on coverage or other projects

Key Qualifications

  • University degree holder (bachelor’s or above) from a reputable institution
  • Native or near-native oral and written English and Mandarin language skills; Cantonese language skills are a plus
  • Minimum 8-10 years’ experience in an executive assistant and office management role; experience in the financial services industry preferred
  • Strong sense of ownership and integrity with a good understanding of confidentiality
  • Flexible and adaptable team player
  • Ability to work well under pressure
  • Detail oriented, with strong organization and time management skills
  • Ability to follow detailed instructions and policies
  • Creative and resourceful problem solver who has a strong ability to multi-task
  • Strong communication and interpersonal skills
  • Proficient in the use of MS Office tools (including Microsoft Word, Excel, Outlook, and PowerPoint)