Executive Secretary

Role Responsibilities
Secretarial & Administrative Support
Provide high level quality secretarial and administrative support to the ED & Head, Region, Distribution Network

• Perform day to day secretarial support.
• Provide administrative support to the teams.
• Prepare/Coordinate the preparation of business documents.
• Organization, filing and distribution of office materials.
• Scheduling of appointments, coordination of meeting and actively managing the calendar of the Region Heads, DN
• Arrange the logistics for events for team level communication/ townhall/ engagement lunch etc.
• Arrange /prepare logistic matters of business trips including air ticket, hotel accommodation, visa and transportation.
• Visitor and telephone screening and handling of both internal and external correspondence.
• Coordination of internal matters and consolidation of various reports.
• Perform ad hoc assignments as required.

Secretarial & Administrative Support
Provide high level quality secretarial and administrative support to the Region Heads, DN

• Perform day to day secretarial support.
• Provide administrative support to the teams.
• Prepare/Coordinate the preparation of business documents.
• Organization, filing and distribution of office materials.
• Scheduling of appointments, coordination of meeting and actively managing the calendar of the Head
• Arrange the logistics for events for team level communication/ townhall/ engagement lunch etc.
• Arrange /prepare logistic matters of business trips including air ticket, hotel accommodation, visa and transportation.
• Visitor and telephone screening and handling of both internal and external correspondence.
• Coordination of internal matters and consolidation of various reports.
• Perform ad hoc assignments as required.

Regulatory & Business Conduct

• Display exemplary conduct and live by the Group's Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
• Support Region Head, DN to achieve the outcomes set out in the Bank's Conduct Principles: The Right Environment.
• Embed the Group's Values and Group Code of Conduct to ensure adherence with the highest standards of ethics. Comply with relevant policies, processes and regulations, as part of the culture. Lead by example by displaying exemplary conduct behaviours
• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key stakeholders

• Business & Product Heads in DN, CPBB HK
• Secretaries / PA(s) / EA(s) / Sales Support Officers
• Internal support functions - Finance, IT, Vendor Management
• External vendors - Travel Agent / Service Providers

Our Ideal Candidate
Key Behaviours

• Ability to work with management
• High standards of professional integrity and strong work ethics
• Responsible, adaptable and reliable
• Collaborate to achieve objectives

Knowledge

• Understanding the business strategy
• Good understanding of the financial sector environment
• Operate efficiently and effectively
• Flexibility, adaptability and change responsiveness in an atmosphere of constantly shifting priorities

Skills

• Possess the maturity and ability to work independently.
• The ability to multi-task, manage time effectively and perform under pressure
• Organized and detail oriented
• Strong English writing skills
• Excellent communication and strong team orientation.
• Adept in Technology
• Have experience as an assistant / administrative officer

Role Specific Competencies

• MS Outlook
• MS Excel

About Standard Chartered
We're an international bank, nimble enough to act, big enough for impact. For more than 160 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can't wait to see the talents you can bring us.
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion. Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
• Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with with minimum global standards for annual and public holiday, which is combined to 30 days minimum
• Flexible working options based around home and office locations, with flexible working patterns
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.
Visit our careers website www.sc.com/careers