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Secretary (Legal & Compliance) - Expanding Financial Group

Executive X Consultants Limited Hong Kong
Posted 2 months ago Permanent Attractive remuneration package
Our client is a growing financial group exceeding 200ppl with strong teams. They are currently looking a Legal and Compliance Secretary for their team expansion. This role will support the legal, compliance and risk teams by managing a range of administrative tasks and ensuring the smooth operation of related functions.

 

Responsibilities:

  • Assist in the management and organization of legal documents and resources
  • Maintain and organize compliance records including SFC license applications, CPT training records, regulatory reports, questionnaires, and updates to licensed personnel records
  • Coordinate regulatory communications, keep minutes of regulatory meetings, and maintain legal and compliance related professional licenses for General Counsel Office staff
  • Coordinate team awards applications, interviews, and external meeting arrangements
  • Organize and support General Counsel Office team activities and cross-team meetings
  • Assist with administrative tasks including reimbursement and travel arrangements
  • Prepare board and shareholder resolutions, project-related ancillary documents, and facilitate document signing and closing logistics
  • Coordinate and maintain project bibles, NDA records, and draft and maintain meeting minutes
  • Contribute to the optimization, maintanence and upgrade of the legal and compliance
  • Manage billing records and assist with processing invoices and expenses

Requirements:

  • Degree or above in related disciplines;
  • 2-3 years of relevant experience as a business secretary or company secretary in the financial, investment or fintech industry, or legal secretary or paralegal in well-established law firms
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
  • Proficiency in maintaining records and documentation with a high level of accuracy
  • Excellent communication skills
  • Proficiency in Microsoft Office Suite
  • Familiarity with legal and compliance systems and procedures is preferred
  • Good technical skills in using MS Office;
  • Fluency in both written and spoken English and Chinese, including Mandarin.

***Personal data collected will be used for recruitment purposes only***

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