Discover your dream Career
For Recruiters

Secretary (Legal & Compliance) - Expanding Financial Group

Executive X Consultants Limited Hong Kong
Posted 2 months ago Permanent Attractive remuneration package
Our client is a growing financial group exceeding 200ppl with strong teams. They are currently looking a Legal and Compliance Secretary for their team expansion. This role will support the legal, compliance and risk teams by managing a range of administrative tasks and ensuring the smooth operation of related functions.



  • Assist in the management and organization of legal documents and resources
  • Maintain and organize compliance records including SFC license applications, CPT training records, regulatory reports, questionnaires, and updates to licensed personnel records
  • Coordinate regulatory communications, keep minutes of regulatory meetings, and maintain legal and compliance related professional licenses for General Counsel Office staff
  • Coordinate team awards applications, interviews, and external meeting arrangements
  • Organize and support General Counsel Office team activities and cross-team meetings
  • Assist with administrative tasks including reimbursement and travel arrangements
  • Prepare board and shareholder resolutions, project-related ancillary documents, and facilitate document signing and closing logistics
  • Coordinate and maintain project bibles, NDA records, and draft and maintain meeting minutes
  • Contribute to the optimization, maintanence and upgrade of the legal and compliance
  • Manage billing records and assist with processing invoices and expenses


  • Degree or above in related disciplines;
  • 2-3 years of relevant experience as a business secretary or company secretary in the financial, investment or fintech industry, or legal secretary or paralegal in well-established law firms
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
  • Proficiency in maintaining records and documentation with a high level of accuracy
  • Excellent communication skills
  • Proficiency in Microsoft Office Suite
  • Familiarity with legal and compliance systems and procedures is preferred
  • Good technical skills in using MS Office;
  • Fluency in both written and spoken English and Chinese, including Mandarin.

***Personal data collected will be used for recruitment purposes only***

Boost your career

Find thousands of job opportunities by signing up to eFinancialCareers today.
Recommended Jobs
Kingfisher Executive Search (HK) Limited
Compliance Officer (Global Hedge Fund)
Kingfisher Executive Search (HK) Limited
Hong Kong
Executive Assistant
Hong Kong
Micro Connect (H.K.) Investments Limited
Legal & Compliance Secretary
Micro Connect (H.K.) Investments Limited
Hong Kong