Team Secretary - Investment Bank - 6 months contract

  • SGD4000 - SGD5000 per month SGD
  • Singapore Singapore Singapore SG
  • Contract, Full time
  • Links International , EA Licence No: 09C5322
  • 03 Sep 18 2018-09-03

A global investment bank is seeking a Team Secretary to support the Anti-Financial Crime team. You would be reporting into the Deputy Head of the AFC team.

Key Responsibilities

  • Co-ordinate calendars and schedules to ensure effective time management and prioritization of engagements where necessary.
  • Setup of meetings across multiple time zones, booking rooms & audio / video facilities, organizing passes and coordinating catering
  • Prepare materials for internal and external mandates e.g. presentations, spreadsheets, management reports, agendas to a professional standard
  • Facilitate the senior managements' travel plans including planning and booking detailed travel itineraries (flights, hotels visas), organizing travel meetings and reimbursement of travel expenses.
  • Prepare and submit expense claims promptly and accurately
  • Co-ordinate office supplies, seating plans and office moves to ensure efficient use of office resources, handling purchase orders and expense/ invoice processing in a timely manner.
  • Co-ordinate on-boarding of new employees and contractors to minimize set-up time.
  • Work with other Personal Assistants where necessary to ensure support needs are covered during e.g. short-term absence.
  • Manage travel and business needs for AFC team in Singapore.

Key Requirements

The successful candidate would come with proven administrative experience in a similar role assisting senior management. You would be able to work in a fast-paced environment and work well under pressure. You would be independent, self-motivated and an excellent team player.

Excellent communication and interpersonal skills is essential as you would be in constant liaison with senior business stakeholders. The suitable candidate would have a strong attentional to detail with excellent organizational skills.

Melanie Anne Weller
Consultant - Banking & Finance and Business Support
EA Registration Number R1441021
Links HR Singapore Pte Ltd
EA License Number: 09C5322