Assistant Company Secretary Assistant Company Secretary …

in London, England, United Kingdom
Permanent, Full time
Last application, 12 Aug 20
in London, England, United Kingdom
Permanent, Full time
Last application, 12 Aug 20
As part of the Company Secretarial team you will support the Quilter Businesses by providing excellent support to the Business Company Secretary and directors.

About us

The Quilter Group is a leading provider of advice, investments and wealth management, with a portfolio of £118.7 billion of investments on behalf of over 900,000 customers worldwide (as at October 2019). Our focus is on creating prosperity for the generations of today and tomorrow by providing financial solutions for investors around the globe, and we operate primarily in two main segments – Advice & Wealth Management and Wealth Platforms. You won’t just find diverse, talented and friendly teams here. You’ll also discover an inclusive culture and every opportunity for personal and professional development. 

About the role

Main responsibilities include but are not limited to:

Statutory, Legal and Regulatory compliance (35%)

  • Working to the direction of the Business Company Secretary, maintain Group entity statutory records in compliance with legal, statutory and regulatory requirements.
  • Drafting routine board minutes, papers and statutory forms.
  • Prepare and review corporate documentation such as report and accounts
  • Drafting responses to, and working with Business contacts, to respond to ad-hoc company secretarial queries from the business.
  • Working with the Businesses to ensure Quilter policies and procedures are implemented in an appropriate manner. 
  • Support corporate transactions and projects at the direction of the Business Company Secretary.
  • Manage entity governance including liquidating companies that are no longer required. 
  • Support the Company Secretary in managing the iNEDs appointment and inductions.
  • Provide support for the regulatory filings managed by the team, such as close links and annual controllers report.
  • Undertaking research on technical matters and sharing knowledge with other team members. 

Departmental strategy and projects (35%)

  • Working to the direction of a Business Company Secretary, work on projects to support the delivery of the overall team strategy.
  • Support on key corporate governance activity for Quilter plc including supporting on Stock Exchange announcements for our dual listed entity and supporting the maintenance of insider lists and confidential lists.
  • Support the year end process for Quilter plc.
  • Ad hoc support for Shareholder relations and Share plan activity as agreed. 
  • Support on key departmental systems, such as the team intranet, Insidertrack and diligent board books.

Board and Director Support (30%)

  • Support certain key Board and Board Committees, as agreed, in accordance with Quilter best practice.
  • Provide administrative support to the Business Company Secretary as required.
  • Liaise with presenters and paper authors to ensure agreed board and committee meetings run in accordance with agreed standards. 
  • Provide administrative support to certain Boards/Committees/forum meetings across the business. 

About you

You'll have strong organisational skills; able to work proactively, to prioritise work and to work well under pressure. You'll be a team player who is comfortable collaborating with others, solution orientated and willing to get stuck in with a high level of attention to detail. You'll be flexible in approach and willing to learn new things and take on new responsibilities.

You'll have proven CoSec experience gained in a professional or regulated environment and experience of working with senior stakeholders. You'll be educated to degree level and will be a Qualified Chartered Secretary (ICSA). Experience of Blueprint and Diligent Boardbooks is desirable.


No matter what job you do you should feel valued and appreciated.  That's why we offer a competitive total reward package, which enables our employees to share in the success they help to create.

Core Benefits

Holiday:  26 days 

Quilter Incentive Scheme:  All employees are eligible to participate in our incentive scheme, based on the company's performance and their contribution to it

Pension Scheme:  10% non-contributory company pension scheme that can be boosted through personal contributions

Private Medical Insurance:  Single cover as standard, cover can be increased at your own cost

Life Assurance:  4x your salary, cover can be increased at your own cost

Income Protection:  75% of salary payable after 26 weeks of absence

In addition to our core benefits we offer a range of flexible benefits that you can choose from and pay for conveniently via a salary deduction.

Our promise

At Quilter, we're committed to creating an inclusive culture that embraces diversity. We promote equal opportunities and make sure no applicant receives less favourable treatment on the grounds of gender, marital status, nationality, ethnicity, age, sexual orientation, responsibilities for dependants, physical or mental disability. We select candidates for interview based purely on their skills, qualifications, experience and potential.