Executive Assistant - Private Equity (18 month FTC) Executive Assistant - Private Equity (18 month  …

Brookfield Asset Management
in London, England, United Kingdom
Permanent, Full time
Be the first to apply
Competitive base & bonus
Brookfield Asset Management
in London, England, United Kingdom
Permanent, Full time
Be the first to apply
Competitive base & bonus
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Posted by:
Posted by:
European Recruitment Manager
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This position would suit a highly proactive EA who is flexible with excellent organisational skills, and proven experience operating in a fast moving, growing professional services business.

Company

Brookfield is a global alternative asset manager with over $350 billion in assets under management. We have over a 120-year history of owning and operating assets with a focus on property, renewable power, infrastructure and private equity. Brookfield is a global organization with over 100,000 employees and operations in 30 countries in 5 continents. Brookfield is co-listed on the New York and Toronto Stock Exchanges under the symbol BAM and on NYSE Euronext under the symbol BAMA.

For more information, please visit our web site at www.brookfield.com.

Our asset management business consists of 5 business groups (Real Estate, Infrastructure, Power, Private Equity, and Public Securities) in addition to the Global Manager group which covers the corporate functions. We operate on a decentralized basis where each business group is responsible for the activities of the business. Global Manager acts as a partner to each business group, performing certain functions that are shared across all groups (e.g.IT), sharing best practices, facilitating communication across the groups to ensure that activities that require consistency across groups are coordinated. Accordingly, we operate in a matrix environment requiring everyone to consider who might be impacted by a decision and/or who needs to be involved or aware.

Department Overview

Our private equity business is focused on acquiring high-quality businesses with barriers to entry and enhancing their cash flow capabilities by improving strategy and execution.

We apply our global investing and operational expertise to create value, and partner closely with management teams to enable long-term success through operational and other improvements.

We also invest in attractive businesses through the public debt and equity markets or by providing financing.

Role Overview

This position would suit a highly proactive EA who is flexible with excellent organisational skills, and proven experience operating in a fast moving, growing professional services business.

Key Responsibilities

  • Management and co-ordination of a number of diaries.  Liaise with Reception to arrange meeting rooms and hospitality as required
  • Organise frequent and often last minute coordination of travel and accommodation requirements
  • Producing Visa documentation when required for the team’s overseas travel
  • Arrange and prepare for meetings, including preparing power-point presentation and documentation packs, and IT set up for video conferencing
  • Minute taking and production of action points from meeting
  • Draft and co-ordinate correspondence, meeting agendas, minutes of meetings, presentation material etc
  • Type and proof read correspondence, credit papers and reports accurately and in a timely manner, using Microsoft Word and Excel
  • Filter and manage incoming  telephone calls and e-mails and respond on behalf where required
  • Support for Senior Managers visiting the office from overseas
  • Act as the first point of contact for the team
  • Sort assigned post and deal with routine enquiries and confidential correspondence, drafting replies where possible
  • Updating and keeping archive and document registers up to date. Arranging filing and archiving where necessary
  • Keeping files of key contacts up to date and accurate at all times
  • Maintain confidential files for Senior Management
  • Completion of cost reports
  • Ensure that company standards are met regarding documentation processes 
  • Provide support to other EA’s and admin staff in quiet times, absence and holidays etc.
  • Any other ad hoc duties as requested by your line manager and/or Director(s)/Manager(s)

Technical Skills

  • Excellent organisational skills
  • Excellent knowledge of Microsoft Outlook, Word and PowerPoint
  • Excellent communication skills
  • Proactive and able to work on own initiative, decisive, resourceful and quick to see the priorities
  • Attention to detail
  • Flexible and adaptable
  • Resilient, with strong team focus
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