Facilities Manager Facilities Manager …

Local Pensions Partnership Ltd
in London, England, United Kingdom
Permanent, Full time
Last application, 23 Jul 19
Local Pensions Partnership Ltd
in London, England, United Kingdom
Permanent, Full time
Last application, 23 Jul 19
The Facilities Manager is responsible for the effective operation of the Facilities function at LPP. The role holder will manage facilities staff across all four LPP offices, ensuring that the teams work closely together to provide an excellent service.

Key Responsibilities

  • Lead the Facilities teams at all sites, ensuring an efficient facilities and office management service is provided
  • Liaise with landlords and ensure that the office space and environment is fit for purpose
  • Ensure that Health and Safety requirements are met and deal with any issues, with relevant logging and reporting
  • Develop facilities business plans and monitor the relevant budgets
  • Identify and implement efficiencies in delivering the facilities service
  • Development and training of staff members, providing mentoring where necessary
  • Responsible for the delivery of regular activities including:
    • Provide an incoming and outgoing postal service to the LPP, including scanning
    • Co-ordinate meeting room bookings internally and externally
    • Certificates sent to the LPP are processed efficiently and accurately
    • Organise courier dispatches
    • Co-ordinate taxi bookings
    • Provide cover for LPP reception
  • Responsible for the monitoring and delivery of accommodation projects, providing internal project management for internal moves and office relocations
  • Liaison with suppliers e.g. postal services/doc storage, ensuring that services are delivered as required and value for money is achieved
  • Negotiate and manage contracts as appropriate
  • Ensure compliance with ISO and Data Protection requirements 
  • Carry out tasks commensurate with the grade as required by the Chief Risk Officer

Person Specification

The successful candidate will demonstrate:

  • A proven ability to manage teams and individuals, including mentoring and development
  • Demonstrable ability to communicate well at all levels, both verbally and in writing
  • The ability to project manage preferably with experience of office accommodation move projects
  • Experience with managing health and safety programmes in office environments
  • The ability to work in partnership with others, developing and maintaining good working relationships
  • Excellent customer service and attention to detail
  • Organisational ability to ensure team deadlines are met
  • A working knowledge in the use of Microsoft Office Products
  • A working knowledge of postal, document management and work flow systems
  • A working knowledge of scanning systems and processes
  • Proven ability of evaluating issues and delivering solutions within a team environment

Reasonable adjustment will be made to working arrangements to accommodate a person with a disability who otherwise would be prevented from undertaking the work