Recruitment Coordinator

  • Competitive
  • London, England, United Kingdom
  • Permanent, Full time
  • Houlihan Lokey
  • 14 Feb 19

Houlihan Lokey is looking to hire a Recruitment Coordinator to join our London team. As our Recruitment Coordinator you will have the opportunity to work closely with the HL Recruiting Team on day-to-day campus and lateral recruiting activities. You will lead on all coordination aspects, such reporting, interview coordination, campus presentations/careers fair logistics, candidate management, ad hoc projects, and day-to–day administration.


Lateral Recruiting

  • Responsible for arranging all lateral candidate interviews, including testing – either liaising with the candidates directly or via search firm referrals
  • Responsible for all conference and video room bookings
  • Produce super-day/final round interview schedules for the lines of business, front desk and assemble candidate interview packets
  • Help manage recruiting interview days; collect recruiting feedback forms
  • Manage the applicant tracking system and update interview details as needed
  • Respond to ad hoc queries


Campus Recruiting

  • On campus and in-house event logistics (room bookings, AV, refreshments, event marketing, student sign ups, business sign ups, presentation materials, transportation, and attendance as needed for events
  • Establish new and build on existing relationships with school contacts
  • Market events through schools as needed
  • Assist the recruiting team in arranging networking events
  • Track and maintain metrics on campus presentation, career fair logistics and school budgets
  • Responsible for the coordination of all campus recruiting candidate 1st round interviews and super days, in person and over video conference
  • Manage calendar invitations and send logistic details to business event attendees
  • Handle student sign-in sheets and other related on campus recruiting housekeeping campus events
  • Maintain up-to date school team lists
  • Prepare name badges for all events


Additional Responsibilities

  • Applicant Tracking System (Taleo):  Check Taleo daily for new lateral applications for the recruiter(s) to screen; upload ad hoc candidates into Taleo.  Track and report all candidate information and ensure that data is properly maintained
  • Create and manage all new job postings
  • Run data reports; create/maintain other HCM/Recruiting files as required
  • Perform LinkedIn Searches as needed
  • Candidate and team expenses
  • Log invoices received, obtain necessary approval by Head of Recruiting and pass to A/P for payment
  • Provide administrative support to the broader HCM team (e.g. answer phones, schedule meetings, make travel arrangements, process expenses, etc.)



  • Degree preferred
  • Prior experience working in a co-ordination/administrator role within a Human Capital or Recruiting function
  • Previous experience of working for a bulge bracket/mid-size or boutique investment bank or professional services organization, highly preferred
  • Excellent administrative and organizational skills with strong attention to detail
  • Solid understanding of Microsoft Office
  • Strong communication / interpersonal skills and ability to interact with staff at all levels
  • Positive attitude, excellent team player, resilience and diligence


Equal Opportunity Employer M/F/D/V