Chief of Staff - Jersey - Other job functions Jersey - Great Britain Chief of Staff - Jersey - Other job functions  …

in Saint Helier, Channel Islands, United Kingdom
Permanent, Full time
Be the first to apply
in Saint Helier, Channel Islands, United Kingdom
Permanent, Full time
Be the first to apply
Chief of Staff - Jersey - Other job functions Jersey - Great Britain
Description of the Business Line or Department
Kleinwort Hambros (KH) is one of the leading private banks in the Channel Islands (CI) and has Bank & Trust operations in both Jersey and Guernsey with a further Trust business in Asia. The CI group has 378 staff across the Channel Islands.
The CI Finance Chief of Staff (CoS) reports into the CFO for SG Kleinwort Hambros Bank (CI) Ltd and operates from the Jersey office within the Channel Islands (CI) and is part of a team of 8 Finance staff covering the following functions:
  • Financial, Management, Regulatory and tax reporting;
  • Operational processes and Control; and
  • Accounts Payable/Scanning
The CoS is an operational role and while no headcount reports into the role the incumbent needs to build significant relationships with in the DFIN community and with other department heads in the CI and UK
Summary of the key purposes of the role
  • Monitoring the month end process for both regulatory & financial accounting to ensure all necessary tasks are completed in a timey manner. Carry out reviews of the team's output to agreed controls to maintain accuracy and completeness. Understand key roles within the department and help reduce key man dependency and risk. Develop action plans to cover any gaps identified during the review process and work with the team to eliminate
  • Act as CTB (change the Bank) project lead for CI finance team for both internal and cross departmental projects. Attend OPCO meetings. Organise workshops with the finance team to ensure changes are communicated and documented within the run team. Issues are escalated to the CFO
  • Owner of the tax reporting process for the CI Group, including the monthly tax calculation, annual tax returns, annual ISE registration, ETI reconciliations, coordinating with the team to ensure tax liabilities are reflecting in the various company accounts. Gathering tax information for our tax agents. Updating quarterly GTC (Global tax centre) concerning tax risks & controls. Ensure transfer pricing documentation is maintained and enhanced where necessary. Ensure SLA's between entities are well maintained
  • Together with the team help ensure finance processes are standardised & streamlined and procedures regularly updated
  • Identifying and taking on ad hoc strategic projects (for example, executing key initiatives or closing any operational gaps) for the CI team
  • Organise workshops with the team to review & document changes to IFRS standards to help the team incorporate these into the group and statutory financial statements of the Bank & Trust company
  • Owner of the interim and annual Client assistance schedule (CAS) process within the finance team, ensuring information is gathered, analysed and documented within the auditor's portal in a timely manner. Act as a point of contact for the business in CI
  • Owner of internal & external audit recommendations including documenting remediation plans & implementing them. Ensure deadlines are respected and recommendations are signed off in the Bank's internal tool KART
  • Coordinate annual JFSC national risk assessment and GFSC financial flow data reporting for the Bank
  • Complete annual RCSA assessment for both regulatory and financial accounting processes
  • Act as alternate for the CFO within internal meetings

Profile Required


Core Competencies

Professionalism & Enterprise

Team Spirit & Collaboration

Innovation with Focus

Knowledge of legal regulatory and industry requirements

Knowledge of business processes, standards, policies and procedures

Role Competencies

Analytical Thinking

Change Management

Communication (Oral & Written)


Decision Making



Planning & Organising

Project Management


Strategic & Commercial Awareness

Management/supervisory roles

Budgeting and Cost Control

Management Skills


Team Building

1. ACA/ACCA or similar qualification

2. Ability to deal with multiple tasks and requests in fast moving environment coupled with proven ability to prioritise and meet key deliverables

3. Establishes and maintains sustainable relationships with clients for the organisation

4. Appropriately involves others in decisions and projects that affect them

5. Knowledge of business processes, standards, policies and procedures

6. Must be flexible/adaptable and react appropriately to both routine and non-routine demands.


Qualified accountant, with Big 4 audit experience

Why Join Us

If you feel you have the required experience and qualifications, then please apply to the SG Resourcing Team, and we will manage your application. At Societe Generale, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender reassignment

Business Insight

People join for the impact they can have on us. They stay for the impact we have on them. A flatter structure offers visibility and exposure beyond that of our competitors, so you know our names, and we know yours. It's personable, human, and inspires success through passion. By encouraging open mindedness and a willingness to share ideas, we have adapted to market changes and thrived through innovation. Bringing words like "hard work" and "dedication" together with "community" and "respect" has enabled us to work collaboratively and build our future together. We call this Team Spirit and it's what makes us different. It's what makes you different.

All our positions are open to people with disabilities

Job code: 19000NRJ
Business unit: Kleinwort Hambros
Starting date: Immediate
Date of publication: 02/09/2019