Executive Assistant
31-May-2019
Executive Assistant
Department
AlpInvest
Location
New York/299
Position Summary
The principal responsibility of this position is to provide executive administrative support to one Managing Director, a Principal, and two Vice Presidents, in addition to the broader team of Associates, in AlpInvests Secondary Investment Team. The full NY Secondary Team is supported by two Executive Assistants. There are also teams in Amsterdam and Hong Kong.
Auto req ID
1188BR
Qualifications
- At least 3 years experience in a professional, corporate environment supporting senior professionals
- Bachelors degree strongly preferred
- Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)
- Highly organized, proactive mindset and willingness to go the extra mile
- Ability to prioritize effectively and juggle multiple urgent tasks
- Works well under pressure (with deadlines)
- Ability to work independently with minimal supervision with strong follow-through skills
- Excellent written and verbal communication skills
- Strong attention to detail
- Positive attitude
- Team player
Business Title
Executive Assistant
Key Duties/
Responsibilities
- Work with full-service corporate travel agent to coordinate extensive travel (multi-leg trips with different time zones), for both international and domestic trips as needed
- Organize internal and external meetings and conference calls (i.e. scheduling meetings with professionals from the Amsterdam, NY and HK offices, meeting confirmations, room reservation, guest registration, preparation of materials and presentations, general hospitality, catering)
- Assist with meeting coordination, printings and binding materials as needed
- Manage calendars, make appropriate Outlook and CRM invitations, and maintain annual meeting spreadsheet
- Update and revise internal team documents, spreadsheets, and databases
- Provide phone support by screening calls, taking phone messages, transferring phone calls to appropriate parties and arranging conference calls
- Organize receipts, prepare and file expense reports; working with AP as needed for timely payments
- Update address books and DealCloud entries, file and organize business cards
- Keep track of team members days off and vacation
- Support general NY office activities by collaborating with NY Office Team on social events
- Maintain confidentiality of all sensitive and confidential issues
- Assist in a wide variety of projects as assigned; and other reasonably related duties as assigned
Company Information
The Carlyle Group (NASDAQ: CG) is a global investment firm with $216 billion of assets under management across 343 investment vehicles as of December 31, 2018. Carlyles purpose is to invest wisely and create value on behalf of its investors, many of whom are public pensions. Carlyle invests across four segments Corporate Private Equity, Real Assets, Global Credit and Investment Solutions in Africa, Asia, Australia, Europe, the Middle East, North America and South America. Carlyle has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation. The Carlyle Group employs more than 1,650 people in 31 offices across six continents.
