As an Sr Associate - Office Management and Administration, you'll play a critical role in enabling executive effectiveness, ensuring seamless operations, and supporting Nasdaq's fast-paced, high-impact business environment.

You'll thrive in this position if you're highly organized, proactive, and discreet - someone who takes pride in delivering excellence behind the scenes and keeps things running smoothly across a dynamic, global organization.

Key Responsibilities

• Support senior executive leader by managing correspondence, scheduling, travel coordination, research and communications to maximize their time and effectiveness.
• Prepare meeting agendas, presentations, and speaking notes, and maintain accurate records of meetings, decisions, and stakeholder communications.
• Coordinate logistics for meetings, conferences, and teleconferences across time zones, ensuring every detail is accounted for.
• Serve as a trusted point of contact for guests, clients, and internal teams, handling inquiries with professionalism and confidentiality.
• Manage office operations, including supply inventory, vendor coordination, and business system approvals to keep the team running efficiently.
• Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions, presentations, speaking engagements and customer communications.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Required Qualifications

• Bachelor's degree in business administration, communications, or a related field, or equivalent practical experience.
• 1+ year of experience in an administrative or executive support role.
• Strong organizational and multitasking skills with a high degree of attention to detail.
• Proficiency in business software tools (e.g., Microsoft Office Suite, calendar and scheduling platforms).
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.

This position will be located in Israel, with daily working hours 9.00-14.00 (5h/daily)

Come as You Are

Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities.

We are committed to fostering an inclusive workplace where diverse perspectives, experiences, and identities are valued and celebrated.

We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.