Job Specification:

The Finance Operations Executive serves as the operational backbone of the Finance department by managing finance operations, supporting cash flow management, coordinating corporate compliance activities, and improving finance processes, allowing the Finance leadership team to focus on strategic financial planning and business partnering.

Principal Accountabilities

Accountabilities detailed herein are to be always carried out in a professional and positive manner. The main tasks to be completed include:

1. Order to Cash Administration
• Record and allocate customer receipts accurately on a timely basis.
• Prepare and issue customer Statements of Account (SOA).
• Monitor outstanding receivables and perform routine collection follow-ups.
• Maintain and update the customer collection tracker and ageing reports.
• Escalate overdue accounts and collection issues to the Commercial and Finance teams.
• Assist in resolving payment discrepancies with customers.

2. Treasury Support
• Update and maintain customer receipts forecasts.
• Assist in monitoring daily cash collections and expected inflows.
• Coordinate bank administrative matters, including account maintenance and documentation.
• Liaise with banks on account opening, closing, signatory updates and banking documentation.
• Maintain proper filing of treasury-related documents.

3. Finance Administration
• Prepare and coordinate Board Resolutions and other corporate documentation.
• Coordinate statutory filings with regulatory authorities.
• Liaise with Company Secretaries on corporate governance matters.
• Coordinate insurance renewals and maintain insurance records.
• Support regulatory submissions and ensure compliance deadlines are met.
• Provide office administrative support and other adhoc tasks.

Qualifications
• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration.
• Minimum 2 years of relevant experience in finance, accounting, accounts receivable or finance operations.
• Experience with ERP/accounting systems (e.g. Sage, Microsoft Dynamics AX or equivalent) is an advantage.
• Proficient in Microsoft Excel.
• Good understanding of accounts receivable, cash management and finance administration processes.
• Experience coordinating with auditors, company secretaries, banks or regulatory authorities is an advantage.
• Strong communication and interpersonal skills with the ability to liaise with internal and external stakeholders.
• Highly organised with strong attention to detail and the ability to manage multiple priorities and meet deadlines.
• Proactive, resourceful and able to work independently with minimal supervision.
• High level of integrity and ability to maintain confidentiality of financial and corporate information.

Health and Safety
• Strict application and enforcement of Company HSE policies and procedures

HSE Responsibilities

Stop work by challenging and stopping unsafe acts and behaviours or unsafe conditions.

Comply with Standard Operating Procedures defined in Responsibilities above, and company STOP WORK system.
• Managing Through Systems
• Conflict Management
• Informing
• Customer Focus