Executive Assistant

Millennium Management, LLC London, United Kingdom

Posted 20 hours ago Permanent Competitive

Executive Assistant

Executive Assistant

We are seeking a highly organised, proactive and detail-oriented Team Executive Assistant to support a fast-paced team. This role is ideal for a polished professional with 3+ years of experience supporting a team, preferably within financial services. The successful candidate will be a strong multitasker, exercise sound judgment, and operate with a high degree of discretion and professionalism. This is a 5 days in office role.

Key Responsibilities:

Provide day-to-day administrative support to a team of investment professionals (7 full support / 5 ad hoc support)
Manage complex calendars and meeting scheduling across multiple time zones
Coordinate domestic and international travel, including itineraries, logistics, and expense processing
Track action items, monitor deadlines, and help keep the team organised and on schedule
Support team and external events
Handle ad hoc projects and administrative tasks in a timely and accurate manner

Qualifications:

3+ years of experience as an Executive Assistant, Team Assistant, or similar administrative role supporting multiple senior professionals
Prior experience in financial services or another high-performance, deadline-driven environment preferred
Excellent organisational, time management, and prioritisation skills
Strong written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Proficiency in Microsoft Office, particularly Outlook
Ability to remain calm under pressure and adapt quickly to changing priorities
Strong attention to detail and a hands-on, no-task-too-small mindset

Preferred Attributes:

Positive, solutions-oriented attitude
Strong multitasker
Strong interpersonal skills and ability to build relationships across teams
Resourceful, dependable, and comfortable working as part of a team
Interest in working in a fast-paced environment

Job ID REQ-29422

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